Service Management

License Optimizer

SUIM's License Optimizer (LO) offers organizations a powerful tool to analyze user roles and transactions usage, for a full view of costs per user, and to optimize their SAP licensing models. LO proposes an optimal license type by user, preventing unnecessary costs and increasing returns on SAP license investments.
Solution is SAP certified - integration with SAP S4/HANA

SUIM's License Optimizer follows the basic principle that a license type should be determined by what a user actually uses or can potentially use. LO ensures you only pay for the licenses you use and need. For the measurement of the service reference (system measurement), it is crucial that the correct license types are assigned to user master records. LO ensures that the license type applied complies with the applicable policies.


With LO you can achieve major cost savings on SAP licenses in an automated and efficient way. LO facilitates licence budgeting and billing, saving your SAP CC employees precious time, as your SAP licenses can be assigned automatically and precisely.


SUIM's LO can store and adapt to your individual SAP license model. For the internal billing of SAP CCs, you can also store your own rules, processes and keys. In addition, many other customizing options are available (validities, default values, etc.).


LO displays the complex landscape of your SAP licenses and systems clearly and intuitively, you only have to follow LO's recommendations. LO's internal billing tool is designed for easy use by every employee.

Authorizations related entitites

Authorization related entities represent elements of an IT solution/product that is delivered within this SUIM product and can be integrated  for generation, administration, provisionning and/or monitoring purposes.

Identity related entitites

Identity entities represent reource-related elements (identity, organization, user) of a solution/IT product that can be integrated in this SUIM product for administration, provisionning and/or analysis purposes.

Integration with 3rd parties products

Third-party products corresponds to all SAP and non-SAP, on-premises or cloud IT solutions/products for which this SUIM product has been interfaced / integrated. Each of theses connectors will be delivered within this SUIM product

Integration in other SUIM products

The other SUIM products are the other SUIM modules, which are not part of this solution, but for which integration adds value.
TOP 5 Features

Avoid over-spending on SAP Licenses

Simulate the impact on your SAP Licensing prior to the system measurement to avoid over-licensing, and optimize your licensing budget with ease. Pay only what you need!
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Internal cost allocation

LO has the possibility to assign multiple licenses (independent from SAP) for internal cost allocation to companies/groups of users.

Assignment of SAP license types

Add your individual license types to the LO. For each element in the analytical components (SUIM roles, SAP roles, transactions and API objects), you specify which target license type should result from usage.

Analysis/optimization of system usage

LO provides profound analysis and optimization features:

  • LO helps you to identify users which are not valid and/or not active for a specific period (based on the last login date). This data will be consolidated for decision-making to reduce the number of licensed users.
  • In addition, LO is capable to detect the indirect usage with technical users and to display user, which triggered the action.  
  • The LO engine collects license-relevant data (e.g. number of employees, memory capacity) for better understanding of your SAP Licensing which helps you to indentify cost drivers.
Usage analysis as a hierarchical ALV list

The powerful reporting capabilities allow you to track license allocation and consumption and to gain complete overview of your organization’s assets:

  • Level 1: overview of all license types used with quantities, percentages and costs/revenues per license type.
  • Level 2: target/actual license type per user in ILV and system measurement.
  • Level 3: actual usage per user/system, consisting of roles, transactions and API objects and the resulting license types.
  • Level 4: details of the authorizations.

Role based license assignment

Assign and revoke licenses automatically based on employee roles and scale your license portfolio effortlessly as your organization grows and evolves.

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